Privacy Policy

Last updated 2 October 2025

The Arts Society Stamford (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard the information you share with us through our website, events, and membership activities.

1. Information we collect

We may collect the following information when you interact with us:

  • Contact details (name, email address, phone number, postal address) when you sign up for membership, mailing lists, or contact us.
  • Payment details if you purchase membership or tickets online (handled securely by our payment provider – we do not store card information).
  • Event participation details such as attendance at exhibitions, talks, or workshops.
  • Website usage data such as cookies and analytics (see Section 6).

2. How we use your information

We use your information to:

  • Manage membership records and provide member benefits.
  • Communicate about events, news, and activities.
  • Process payments and donations.
  • Improve our website and services.
  • Comply with legal and financial obligations.

We will not share your personal information with third parties except where required by law, or with trusted service providers who support our operations (eg. mailing platforms, payment processors).

3. Legal basis for processing

We process your data under one or more of the following legal bases:

  • Your consent (eg. when you sign up to our mailing list).
  • Contractual necessity (eg. managing your membership or event booking).
  • Legitimate interest (eg. promoting our society and events).
  • Legal obligations (eg. financial record-keeping).

4. How we store and protect your data

  • Personal data is stored securely and only accessible to authorised committee members or staff.
  • We keep data only as long as necessary for membership administration, event management, or legal compliance.
  • After this, data will be securely deleted or anonymised.

5. Your rights

Under UK data protection law (UK GDPR and Data Protection Act 2018), you have the right to:

  • Access the personal data we hold about you.
  • Request corrections or updates.
  • Request deletion of your data where appropriate.
  • Withdraw consent for communications.
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data.

To exercise these rights, please contact us using the details below.

6. Cookies and Website Analytics

Our website may use cookies to improve your browsing experience and collect anonymous visitor statistics (e.g. via Google Analytics).

  • You can adjust your browser settings to refuse cookies if you prefer.
  • Cookies are not used to identify you personally.

7. Contact us

If you have questions about this Privacy Policy or how your information is handled, please contact us:

The Arts Society Stamford
E: stamford@theartssociety.org

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